RFP EXHIBIT “A”

SCOPE OF WORK/SPECIFICATIONS

1.           IN GENERAL:

The Village of North Palm Beach is seeking proposals for Amusements, Concessions, and Carnival Rides at its Heritage Festival program for the next three years: Saturday, April 6, 2024; Saturday April 5, 2025; and Saturday, April 11, 2026. The Contract shall remain in effect for a period of three (3) years, unless earlier terminated in accordance with Section 7 of Standard Village Contract. Any variation to the terms and conditions set forth herein shall be in writing and meet all applicable requirements as set forth in the RFP, including, but not limited to, the Proposal Form and the Specifications.

2.            REQUIREMENTS

A.        Proposer shall provide the Village with a Proposal outlining the number and type of carnival rides, amusements, and concessions to be provided during the 2024 Heritage Day Festival.

2. Proposer shall list each ride/attraction separately and include each ride’s name, a photo of the ride, the age range it caters to, the height requirements, and each ride’s total cost of operation (including staffing, generator/power and equipment). The Village shall select the rides/attractions to be utilized.

3. Proposer shall include a minimum of 10-12 rides in total, with 3-4 rides/attractions specifically designed to appeal to a teenage crowd.

4. Small rides/attractions for youngsters under 12 may be mechanical or non-mechanical.

5. Proposer must include (1) Carnival 100-foot giant slide.

6. The cost of the State Inspections is to be listed separately and rides are to be scheduled for inspection on Friday, April 5, 2024, Friday April 4, 2025 and Friday, April 10, 2026 (day before the event).

7. Proposer shall supply all generators.

8. Proposer must also furnish a list of suggested amusements (games), outlining the play costs, prize varieties, intended age group, and rules/guidelines for each game, along with a list of proposed concessions, containing descriptions of the food/items available and their respective prices.

        9. Proposer’s personnel shall operate all rides/concessions/attractions and verify that every rider possesses a    valid paid wristband prior to granting them access to the ride.

10. The rides/concessions/attractions shall be operated from 12:00 p.m. to 8:00 p.m.

11. Proposer shall submit the names of at least three (3) local references, including the name, addresses and phone number of a contact person for each reference and the dates that services were rendered.

12. In evaluating the proposals, the Village shall consider, among other factors, the number of rides, concessions, attractions offered; the types of rides, concessions, and attractions offered; references; and the total cost.

13. Upon conclusion of the Festival, the selected proposer shall clear the designated location of all rides, attractions, and any excess materials or debris.

RFP SUBMITTAL SCORING:

All complete proposals received will be reviewed by Village Staff. The Staff’s recommendation will go to Village Council for final approval.  

Scoring Matrix:

Total cost to provide service based on Scope, including description of carnival rides, concessions, and amusements- 80%

References- 20%

Tentative RFP Schedule (subject to change at the discretion of the Village):

August 22, 2023                      Public Advertisement of RFP 

September 20, 2023                Proposals due by 3:00 PM

Late September, 2023             Evaluation Committee Review of RFP (Step 1)

Early October, 2023                Contract Recommendation to Council (Step 2)

The Village of North Palm Beach, Florida, a Florida municipal corporation located in Palm Beach County, Florida (“Village”), is accepting sealed proposals from qualified companies and contractors (“Proposers”) to furnish all labor, material, equipment and all other required goods and services to provide Amusements, Concessions, and Carnival Rides for Heritage Day 2024, with the option to yearly renew for two more years, until 3:00 P.M. EST on September 20, 2023, at the Village of North Palm Beach, Village Clerk’s Office, 501 U.S. Highway One, North Palm Beach, FL 33408. Proposals received after the aforementioned date and time will be returned unopened.

The complete Request for Proposals, including all specifications and forms, may be obtained by bona fide proposers upon application at the Village of North Palm Beach, 501 U.S. Highway One, North Palm Beach, Florida 33408, DemandStar or from the Village website at www.village-npb.org.

Proposals shall be submitted with an original and three (3) copies and one (1) electronic copy in sealed envelopes/packages addressed to Village of North Palm Beach, Village Clerk’s Office, 501 U.S. Highway One, North Palm Beach, Florida 33408 and marked “SEALED PROPOSAL – HERITAGE DAY AMUSEMENT RIDES.” The Village shall evaluate the proposals in accordance with the criteria set forth in the RFP. The Village anticipates an award to the proposer with the proposal determined by the Village to be most advantageous. The Village may conduct interviews and/or require presentations as part of the evaluation process. The Village shall not be liable for any costs incurred by any proposer in connection with its response to this RFP. The Village reserves the right to reject all RFP submittals, to waive any formalities, to solicit and re-advertise for new RFP submittals, or to abandon the project in its entirety.