The North Palm Beach Parks and Recreation Department has indoor facilities available for rent at our Anchorage Park building, Community Center Gymnasium, or Osborne Park building. Based on availability, we can accommodate condo/business meetings, clubs, birthday parties, baby showers, receptions, and more. Please see below for pricing, policy details, and excluded dates. 

Pricing

• Rentals are subject to sales tax. Fees shown below do not include sales tax.
• The Village of North Palm Beach reserves the right to change fees at any time with Council approval.
• 501C organizations and local schools will be charged at the Resident rate.
• In order to qualify for the non-profit rate, the organization must provide a copy of their tax-exempt certificate, 501(c)3.
• Activity, leagues, and functions through the North Palm Beach Recreation Department hold priority over all rentals.

Contact the Recreation Office at (561) 841 - 3386 or email jmallat@village-npb.org to see if your room rental request qualifies.

Policy

What the North Palm Beach Recreation Department Provides:

• Use of the specifically designated space.
• Use of existing electrical and water utilities.
• Use of specified chairs/tables available at a particular site.
• A limited supply of trash bags, toilet paper and cleaning supplies will be available for your convenience. It is recommended that you bring these items in the event of a shortage. 
• Staff members on duty during the function are working in a Village capacity and will not be expected to be utilized as wait staff and/or clean up.

What the Lessee is to Provide:

• The Village has the authority to require security personnel as a condition of rental if the type of activity warrants it. This would be at the renter's expense and at the discretion of the Village.
• The Village requires that the Lessee provides commercial general liability insurance in an amount not less than $500,000 per general occurrence and a $1,000,000 general aggregate based on the nature of the activity being offered. Proof of such coverage in the form of an insurance declarations page shall be given to the Village prior to signing this agreement.
• Providing that a responsible agent is on site at all times during the function. All lessees are responsible for the conduct of their participants, workers and guests.
• Examine facility before your event to ensure that everything is in good condition. Report any problems prior to your function to staff on duty.
• Post function - removal of all equipment and/or decoration from facility at the conclusion of the function. Tables/chairs must be returned to storage. Sufficient cleaning to leave facility in the same condition it was in upon group's arrival. Remove trash/garbage from facility to appropriate outside receptacles or dumpster. Setup, decorating and cleanup times are to be included in your total rental. No equipment is to be left behind. 
• The contact is required to remain on premises until all members have left and will walk through the rental area with staff prior to leaving the facility.
• In order to get a tax exempt rate, lessee must provide a copy of the organization's Florida Tax Exempt Certificate upon application for rental otherwise, state sales tax will be included in rental rates.

Damage and Deposits:

• A separate security deposit in the amount of $200 may be required and will hold your reservation, pending final approval. Confirmation will be sent via email.
• Your group will be responsible for the replacement or repair of any part of the building/contents/grounds therein, which becomes broken, defaced or damaged by members of your group or their children.
• Damage fees are assessed in the following situations or as deemed necessary by Recreation Staff:
  • Removal of carpet stains requiring more than standard extraction techniques.
  • Stains on walls.
  • Broken furniture and/or equipment.
  • Defacement of any part of the interior or exterior of the building.
  • Damage created by improper use of equipment or non-compliance of facility rules.
  • Equipment found to be missing as a result of group using building.
  • Damage fees are based on replacement or repair costs incurred by the Village, and may exceed deposit amount, in which case lessee will be billed.
• A post-function walk through will be required. The Recreation staff will visually inspect the premises immediately following the function with a member of the group, if one is available. Within 3 business days, a member of the Recreation staff will contact the Group to discuss any damage noted during the walk-through or additional damage found and what course of action will be taken.
• The deposit will be returned within thirty days, less any amount withheld for damages.

Cancellation Policy:

• Village activity has precedence over all facility rentals. The Village reserves the right to deny/cancel any rental due to any unforeseen circumstances. For example, a rental may get canceled due to a maintenance or safety issue. If the Village cancels the rental, a full refund will be given.
• The Village reserves the right to revoke or cancel any rental upon violation of any rules, ordinance, condition or restriction under which the permit was issued. In such case, no refund will be given.
• Should you have to cancel your activity, contact the Parks and Recreation Dept. at 561-841-3386 as soon as possible. Cancellations must be made 24 hours or more in advance of rental time for a full refund.

Facility Rules & Regulations:

• If serving food and beverages inside a carpeted building, a $25 non-refundable cleaning fee will be applied for each approved instance and must be paid in advance.
• Alcoholic beverages are not permitted.
• All Recreation facilities are non-smoking. Smoking is permitted outside the building in designated areas.
• Children must be supervised by an adult throughout the time they are on the premises.
• Recreation staff present for the function is the acting authority, represents the Village, and has the final say.
• No admission may be charged unless specified in writing at the time the rental is requested.
• Office phone and equipment is for use by Recreation Staff only.
• Groups that exceed contracted function times will be charged for additional hours.
• Lessees are expected to have respect and consideration for other parties in the building. The entrance, lobby, restrooms and parking areas are to be shared by all parties.
• Should a group provoke disturbances, create problems, defy rules, and/or act in an unrefined manner, the Recreation Department reserves the right to cancel and void all contracts with the group.
• Decorations must meet Recreation staff approval in advance.
• In the program/class/event will be using the services of an outside vendor, you must complete the Outside Vendor Information Sheet. All equipment and entertainment for the event (including, but not limited to DJ's, special games, banquet set-ups, catering, etc.) MUST be approved by the Village.
• All Village buildings are closed in observance of approved holidays (see Holiday Schedule).

Disqualify Factors:

• Use that is considered contrary to the best interest of the Village.
• Misrepresentation of information provided.
• Caused or allowed damage to Village property.
• History of hostile or violent behavior.
• Past conduct has resulted in Police/Fire response.
• Current/outstanding code violations.
• Non-payment of class fees.

Omissions:

• In the case of any provisions not covered here, applicable Village, county, state or federal regulations will apply.
• In the event of conflicts between those regulations, the one deemed stricter will apply.

The Village of North Palm Beach takes great pride in the condition and cleanliness of our parks and facilities. We are happy to be able to provide these parks/facilities for your functions, affairs and activities, and we hope that you enjoy your event in a comfortable, clean, safe and pleasing surroundings. We ask, in return, that you leave the parks/facilities in the same, pristine conditions in which you found them. Please immediately report any defective equipment, unsafe conditions or problem areas to the Recreation Department at 561-841-3386.

Excluded Dates

The Community Center gym closes for the annual police/fire awards, Health & Wellness Fair, Meet the Candidates night, and elections. The Anchorage and Osborne Park buildings also close for elections.

Primary Election:

• Monday, August 22, 2022 (set up)
• Tuesday, August 23, 2022
• Anchorage, Community Center, Osborne

General Election:

• Monday, November 7, 2022 (set up)
• Tuesday, November 8, 2022
• Anchorage, Community Center, Osborne

2023 Municipal Election:

• Monday, March 13, 2023 (set up)
• Tuesday, March 14, 2023
• Anchorage, Community Center, Osborne

Fire Awards:

• Friday, October 28, 2022 from 3:00 p.m. - 6:30 p.m.
• Friday, October 27, 2023 from 3:00 p.m. - 6:30 p.m.
• Community Center

Police Awards:

• Thursday, November 17, 2022
• Set up starts at 3:30 p.m.
• Community Center

Meet the Candidates Night:

• Wednesday, February 22, 2023 (Backup date is Feb. 15)
• Set up 5:30 p.m. - 6:00 p.m.
• Event from 6:30 p.m. - 7:30 p.m.
• Community Center

Health & Wellness Fair:

• Wednesday, May 10, 2023
• Set up at 8:00 a.m., 10:00 a.m. - 2:00 p.m., event clean up by 4:00 p.m.
• Community Center