Event permits

Thank you for considering the Village of North Palm Beach as a location for your event. The Village is the setting for many events throughout the year and we look forward to working with you throughout the application process. This policy serves as a guide for event applicants to ensure that all needed information is submitted, and all rules, regulations, and ordinances are followed.

Our goal is to serve as a one-stop point of contact for application submittal, thereby streamlining the application process so it is as user-friendly as possible. By completing the appropriate application process, event organizers will inform the Village about specific details of your event that will enable your event to be as successful as possible. In addition, the appropriate information will be forwarded to all applicable Village Departments to ensure the safety and enjoyment of all attendees and event personnel.

When is a Special Events Permit Required?

A Special Event Permit is required for any event, meeting, activity, or gathering held on private property in a non-residential area where the event may have a substantial impact on vehicle and/or pedestrian traffic or may restrict access to public roadways, sidewalks, or other public property.

An event is defined to include, but is not limited to, festivals, carnivals, concerts, parades, walks, races, fundraising sales and similar gatherings, grand opening promotions, and Village co-sponsored events.

Events or activities held on private property that do not affect public property or the public as described above do not require an event permit; however, if the event includes a tent or any other temporary structure, a proper building permit is required.

If the event is to occur at a Village park, please check with the Parks & Recreation Department to determine whether a Special Event Permit is required.

Timeframe for Issuance of a Special Events Permit

All Special Events Permit require review by the various Village Departments, please allow yourself sufficient time for staff review of your application.  As a guideline, for a major event, please submit your application at least 120 days prior to your event and if your event is a minor event, please submit your application at least 60 days prior to your event. Special Event Permit applications shall be submitted through the Village’s permitting system, MGO. Access the portal here: 

Requirements for a Special Events Permit

  1. Completed Special Event permit application 
  2. Summary of event on official letterhead of organization, signed by the applicant
  3. Please note, Special Events must be located within the Village’s municipal boundaries
  4. Proof of insurance in amounts acceptable to the Village for the type of event
  5. Proposed location with property owner's written consent
  6. Site Plan indicating the layout for the event
  7. The number of participants

Required for Some Events

  1. A map of event indicating location of requested street closures, vendors, port-a-johns, stage and entertainment areas, picket travel routes, and any other significant details.
  2. Building permit for temporary tents or electric
  3. Outside vendor information
  4. Certified crowd manager certificate
  5. Temporary Alcohol License                                                                                                                              

Additional Information

No carnival, fair, amusement park or circus shall be carried on in any residential or commercial zoning district in the Village of North Palm Beach, including zoning districts R-1, R-2A, R-3, C-MU, C-S and C-G; provided, however, that a carnival, fair or circus may be carried by a nonprofit organization to collect funds to further the purposes of such organization at the premises where the organization is located within the Village of North Palm Beach. No such carnival, fair or circus shall extend for more than three consecutive days, and no such carnival, fair or circus may be open to the public between the hours of 10 p.m. and 10 a.m. during any day.  

Events shall not be announced, advertised or promoted until Special Event Permit Application is approved. The submission of a permit application does not constitute automatic approval or guarantee of eligibility.

Fees may be charged to recover the costs associated with Village services, including, but not limited to provision of electrical power, barricades, signs, solid waste management, security, and materials provided related to the event. Any such fees shall be paid prior to the date of the event.

While the Village does not anticipate cancelling any permitted events, this could occur due to ongoing national security concerns or the unavailability of Village resources. If this action is necessary, applicants will be given notice in a timely manner. New requests may be denied or adjusted for the same reason.

Fees

All permit fees are due prior to permit issuance. For non-profit organization, a $50 special event permit fee and for profit organizations a $100 special event permit fee will apply. There may be additional fees applied based on requests. Payment types accepted: Cash, credit card and check payable to the Village of North Palm Beach.